Use a mailbox created on ISPCONFIG or HestiaCP on a messaging program

Procédure

In this documentation, we are going to configure your mailbox created from ISPConfig or HestiaCP on your mail client.

What is an email client?

An email client is software on your PC that allows you to view and send emails without using an online email client (webmail). Here are some well-known email clients: Outlook, Thunderbird, Courrier (Windows 10).

What are the login details?

Whatever email client you use, you'll find the login details useful. Here they are:

• IMAP server (incoming mail): vpsXXXXX.lws-hosting.com
• Port: 993
• User name: (the mailbox created on ISPConfig). Example: test@exemple.com
• Password : (password of the mailbox created on ISPConfig or HestiaCP). Example : : **********
• SMTP server (outgoing mail): vpsXXXXX.lws-hosting.com
• Port : 465
• SMTP requires authentication: yes

In the rest of this documentation, it will be assumed that the test@exemple.com mailbox has already been created on your ISPConfig or HestiaCP panel. If this is not the case, visit the following documentation: How do I create an email address on a dedicated VPS server?

How do I configure my Outlook mailbox?

1. In Outlook, click on " File ".

2. Click on " Add an account ".

3. A new window appears. In the empty field, enter the email address to be configured, in our example " test@exemple.com". Then click on " Advanced options " and tick the box corresponding to " Configure my account manually ". Finally, click on " Connection ".

4. A new page will be displayed to choose the protocol to use. Choose " IMAP ".

5. Now specify the password for the mailbox and click on " Connect ".

6. Outlook will attempt to connect. In most cases, this attempt will fail, as the VPS server does not have an autoconfig/autodiscovery mechanism. This won't be a problem, we'll configure the account manually by clicking on " Change account settings ".

7. Fill in the connection information:

• Incoming mail server: vpsXXXXX.lws-hosting.com
• Incoming mail port: 993
• Incoming mail encryption method : SSL/TLS
• Outgoing mail server: vpsXXXXX.lws-hosting.com
• Outgoing mail port: 465
• Outgoing mail encryption method : SSL/TLS

Then click on " Next ".

8. Outlook will ask you for your password again. Fill in the field provided and click on " Connect ".

9. Outlook will display a warning about the SSL certificate for the email service, which is a self-signed SSL certificate. You can make a security exception for this, which will in no way affect the security of your VPS and/or your computer. Click " Yes ".

10. Finally, the configuration is complete. Click " Done "to close the Outlook configuration dialog box.

How do I configure my email inbox for Mail (Windows 10)?

1. In Mail, click on the " Settings " icon (in the shape of a gearwheel, at the bottom of the left-hand column of the application) so that the " Settings " column appears on the right-hand side of the application. Then click on " Manage accounts ".

2. Then click on " Add an account ".

3. In the list, select " Advanced configuration ".

4. Click on " Internet Mail ".

5. You will now need to fill in the form as shown in the screenshot below:

6. Finally, click on " Connect ".

How do I configure my Mozilla Thunderbird email inbox?

In Mozilla Thunderbird, click on the menu and then on " New ".

Then click on " Existing mail account ...".

A new form window will open. Let's fill it in:

• Your full name: the name your recipient will see for your email account. Example: John Doe.
• Email address : your email address created from ISPConfig. Example: test@exemple.com
• Password: the password for your email account as defined in ISPConfig or HestiaCP.
• Remember your password: to be ticked.

To confirm, click " Continue ".

Thunderbird will try to configure it automatically. However, to ensure that the correct configurations are used, we will still choose a manual configuration by clicking on the " Manual configuration " button:

Now let's specify the connection information:

• Incoming server: IMAP
• Incoming server hostname: vpsXXXXX.lws-hosting.com
• Incoming server port: 993
• Incoming server SSL : SSL/TLS
• Incoming server authentication : Normal password
• Outgoing server hostname: vpsXXXXX.lws-hosting.com
• Outgoing server port : 465
• Outgoing server SSL : SSL/TLS
• Outgoing server authentication : Normal password
• Incoming server identifier: test@exemple.com
• Outgoing server identifier: test@exemple.com

Finally, click on " Done ":

In some cases, you may need to manually approve the SSL certificate for your VPS server, as the SSL certificate installed by default on the email service is a self-signed SSL certificate. This will not affect the security of your VPS or your PC.

To do this, click on " Confirm security exception ":

How do I configure my email inbox on Gmail (Android)?

Here's how to configure your Android Gmail application to use the mailbox on your VPS.

In your Gmail application, click on your profile menu:

Then click on " Add another account ":

A list of email services will appear. Select " Other ":

Enter your mailbox created on ISPConfig or HestiaCP and select manual configuration:

Select " Personal (IMAP) " as the mailbox type and press Next :

Enter the password and press Next:

Enter the hostname of the incoming server (vpsXXXXX.lws-hosting.com) and press Next :

The Gmail application will attempt to connect to the server in question. In some cases, the server's SSL certificate is not approved by Gmail. Click on ' More information ':

Certificate information will appear:

At the end of the page, there's a " Continue anyway " button.Press it. This will not affect the security of your VPS or your PC:

Next, enter the SMTP server details:

The same scenario will apply to SSL certificates. Just accept the self-signed SSL certificate, exactly like the one for the IMAP service.

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